ARTICLE I. NAME AND OBJECTIVES

Section 1. The name of this organization shall be the Arizona Chapter, Special Libraries Association.

Section 2. The objectives of this Chapter shall be those of the Special Libraries Association: to provide an association of individuals and organizations having a professional, scientific or technical interest in library and information science, especially as these are applied in the recording, retrieval and dissemination of knowledge and information in areas such as the physical, biological, technical and social sciences and the humanities; and to promote and improve the communication, dissemination and use of such information for the benefit of libraries and other educational organizations.

ARTICLE II. MEMBERSHIP

Section 1. The membership of the Chapter shall be those members of the Association who reside or work within the geographical boundaries of the Chapter defined as the those of the State of Arizona, or who elect to affiliate with the Chapter.

Section 2. Members, Associate Members and Retired Members of the Association who are members of the Chapter shall have the right to vote and to hold any elective or appointive office in the Chapter.

Section 3. Student Members of the Association who are members of the Chapter shall have the right to vote and hold appointive, but not elective office in the Chapter.

Section 4. The rights and benefits of Sustaining Members and Honorary Members shall be determined by the Association Board of Directors.

Section 5. All members designated in Section 2 through 4 of this article shall receive the Chapter Bulletin free of charge.

ARTICLE III. EXECUTIVE BOARD

Section 1. There shall be an Executive Board that shall have the power and authority to manage the Chapter's property and to regulate and govern its affairs. The Board shall determine policies and changes therein within the limits of the Bylaws of the Association and of the Chapter and shall take such actions as it considers necessary to carry out the objectives of the Chapter, and shall perform such other functions as the membership shall direct.

Section 2. The Board shall consist of 5 members elected by the membership: the president, the president- elect, the past president, the secretary, and the treasurer. All members of the Executive Board shall be Members, Associated Members, or Retired Members of Special Libraries Association.

Section 3. The Board shall hold at least 2 meetings annually and may hold additional meetings upon the call of the president or upon written request of members of the Board. Three (3) members of the Board shall constitute a quorum. Executive Board meetings shall be open to all members of the Chapter.

Section 4. A vacancy in the membership of the Executive Board, except in the office of president, shall be filled by majority vote of the remaining members of the Board, this board elected member to serve until the next annual election.

Section 4.1. Should a vacancy occur in the presidency, the president-elect shall become president immediately and the Executive Board shall choose an acting president-elect to serve until the next election.

Section 4.2. Should a vacancy occur in the presidency-elect, the Executive Board shall choose an acting president-elect to serve until the next election. At the next annual election, the membership shall elect both a president and a president-elect, pursuant to provisions of ARTICLE NOMINATIONS AND ELECTIONS.

Section 5. The term of office of the president, president-elect, and immediate past president shall be one year. The term of office of secretary and treasurer shall be two years. All members of the Executive Board shall serve until their successors are elected and assume their duties. The term of office shall commence at the adjournment of the Association Annual Business Meeting, or, if there is no Annual Business Meeting, on July 1 following the election.

ARTICLE IV. OFFICERS

Section 1. The president shall be the chief executive officer of the Chapter and, subject to the Executive Board, shall have general supervision and control over its affairs; shall preside at all business meetings of the Chapter and of the Executive Board; shall recommend to the Board such measures considered desirable to further the objectives and broaden the effectiveness of the Chapter; with the secretary, shall sign all contracts and other legal documents; shall sign all checks drawn upon the Chapter funds as co-signatory with the treasurer, unless determined otherwise be the Executive Board; shall be a member ex-officio of all committees except the Nominating Committee; with the president-elect, shall represent the Chapter at meetings of the Chapter Cabinet during the Association year in which the office is held, or, if either is unable to attend, shall designate a Member, Associate Member or Retired Member of the Chapter to serve as alternate representative; shall prepare such reports as may be required be the Association; and shall be responsible for supervising the preparation of such reports as may be required of other Chapter Officers by the Association.

Section 2. The president-elect shall assist the president in the performance of the duties of the presidency; shall serve as pro tem chair for the Chapter; shall act as program chair for the Chapter; with the president, shall represent the Chapter at meetings of the Chapter Cabinet during the Association Year in which the office is held; and in the event of absence or withdrawal of the president, shall assume all the duties and obligations of the presidency.

Section 3. The secretary shall keep a record of all meetings of the Chapter and of the Executive Board; with the president, shall sign all contracts and other legal documents; and shall perform such other duties as the president may assign.

Section 4. The treasurer shall have custody of the Chapter funds; shall sign all checks drawn upon Chapter funds as co-signatory with the president, unless determined otherwise by the Executive Board; and shall furnish such financial statements as may be required by the Executive Board, the president, and the Association.

Section 5. The past president shall be a member of the Executive Board and shall carry out such duties as the president or the Board may assign.

ARTICLE V. MEETINGS

Section 1. The new governance year will be from January - December starting in January 2006.  The strategic planning meeting will take place in February and an optional number of chapter meetings will be held during the Spring and Summer based on the needs and interests of members.  The chapter annual meeting will be held in October.

Section 2. Special meetings may be held upon call of the Executive Board or on petition of 10 members of the Chapter. Notice of a special meeting shall specify the business to be transacted, and no business other than that stated in the notice shall be considered.

Section 3. Notice of regularly scheduled Chapter meetings in writing or printed in the Chapter official bulletin shall be sent to each member at least 14 days before each meeting.

Section 4. Chapter meetings shall be open to all members of the Special Libraries Association and to the interested public. Other groups may be specially invited to attend certain programs.

Section 5. A quorum for the transaction of business shall be 15 members.

Section 6. When not in conflict with these Bylaws, Robert's Rules of Order Newly Revised, shall govern all deliberations.

ARTICLE VI. COMMITTEES

Section 1. Standing and special committees shall be established by the Executive Board for the purpose of delegating such powers and functions as the Board finds desirable for the conduct of its business and for carrying out the objectives of the Chapter. These committees shall be responsible to the Board.

Section 2. The president shall appoint the members and designate the chairs of all committees except the Nominating Committee. Appointment to standing committees shall be for 2 years, unless determined otherwise by the Executive Board. The committee chairs may appoint members to their committees from among the Chapter membership, as they see fit.

Section 3. Each committee shall submit to the Executive Board a written report of its activities throughout the year, together with any recommendations considered necessary or advisable. Additional reports may be submitted by a committee or requested by the Board of the president.

Section 4. Funds for committee expense shall be authorized by the Executive Board of the president.

Section 5. There shall be an Advisory Council that exists to aid in coordinating Chapter activities and to provide advice to the President and the Board. Committee chairs shall constitute the members of the Council. The Council shall meet with the Executive Board when called by the President and/or the Board. Advisory Council members shall not vote on Board motions.

ARTICLE VII. GROUPS

Section 1. Subject Interest Groups within the Chapter may be established by the Chapter. Groups shall receive operating funds from the Chapter at the discretion of the Executive Board and shall submit to the Chapter an annual report including a financial statement. Should dissolution of a Group occur, its assets shall revert to the Chapter. Formation or dissolution of a Group shall be reported to the Association.

Section 2. Student Groups in the Chapter area are established as bodies independent of the Chapter under the supervision of the Student Relations Officer of the Association.

ARTICLE VIII. FUNDS, CONTRACTS and PROPERTY

Section 1. Funds for Chapter expense shall be derived from the Association as an allotted share of the annual dues paid by Chapter members. Eligibility for this allotment is based on the submission to the Chapter Cabinet officers of the Chapter financial statement for the previous year to the designated Association staff member, and on its acceptance by the Association. Requests for additional funds or loans may be submitted to the Chapter Cabinet officers for presentation to the Association Board of Directors for its consideration. All funds received by the Chapter shall be used for the purposes incident to the fulfillment of the Chapter's objectives. Should dissolution of the Chapter become necessary, its assets shall revert to the Association.

Section 2. Any agreement, contract, or obligation entered into by the Chapter, including the purchase of property such as office machines, filing cabinets, computer equipment, etc., shall have advance approval of the Executive Board. If cost of liability exceeds $500.00, it shall have the advance approval of the Chapter members. If cost or liability exceeds $5,000.00, the transaction must be reviewed and signed by the Association's Executive Director, any which exceeds the Chapter's available or budgeted funds requires advance approval of the Association Board of Directors..

Section 3. All affiliate and contractual relationships shall be directed toward the best interest of the Chapter and the Association and shall protect the property and identity of the Chapter and Association.

ARTICLE IX. NOMINATIONS AND ELECTIONS

Section 1. A Nominating Committee for each election of members to the Executive Board shall be appointed by the Board no later than 4 months prior to the Chapter annual business meeting. This committee shall be composed of 3 members, no one of whom shall be a member of the current Board, but at least one of whom shall be a member of the previous Nominating Committee.

Section 2. Each year the Nominating Committee shall present at least 1 candidate for president-elect and either secretary or treasurer, the latter two offices to be filled in alternate years. The Committee shall obtain the written acceptance of each nominee prior to the submission of its report.

Section 3. The report of the Nominating Committee shall be read at a Chapter meeting preceding the chapter annual business meeting. Additional names may be placed in nomination at that time, provided acceptance by the nominee is assured. The final report of the Nominating Committee shall be included in the notice of the annual business meeting, and shall be presented for approval by the membership at the Chapter annual business meeting.

Section 4. If the slate includes more than one candidate for any office, election shall be by secret ballot mailed to each Chapter member 30 days before the Chapter annual business meeting. The candidate who receives the largest number of votes for any office shall be elected. In the event of a tie, election shall be by majority vote of the members present at the annual business meeting.

ARTICLE X. PUBLICATIONS

Section 1. Control of all publications of the Chapter for its members shall be vested in the Executive Board.

Section 2. The Chapter shall not be responsible for statements or opinions advanced in its publications or at meetings of the Chapter, or for statements by any of its members, except those authorized by the Chapter Executive Board or those reflecting duly established policies of the Chapter of the Association.

ARTICLE XI. CHAPTER REPRESENTATION AND AFFILIATION

Section 1. Chapter representatives to joint committees and meetings of other societies having objectives allied to those of the Chapter and of the Association shall be appointed by the president. Such representatives shall submit at least one written report to the Executive Board during the year.

Section 2. Upon approval by a majority of the Chapter membership, the Chapter may affiliate or disaffiliate with a local common interest organization provided that:

1) The objectives of such organization are consistent with those of the Chapter and of the Association, and
2) The activities of such organization are not in conflict with Article I: Sections 3,4, and 5 of the Association Bylaws.

Any other affiliation, including that with a national or international organization, shall be approved by the Association Board of Directors. Notices of affiliations and disaffiliations shall be reported to the Association .

ARTICLE XII. AMENDMENTS

Section 1. These Bylaws may be amended by a two-thirds vote of the members present at any Chapter meeting, provided written notice containing the text of the proposed amendment has been sent to each member at least 30 days before the meeting at which it is to be considered. A Chapter member who will not be present at any meeting at which an amendment to, or repeal of, the Bylaws, or any section thereof, is to be voted on, may cast a vote in writing, which must be received by the secretary not less than 24 hours before that meeting: such member casting a vote in writing shall be considered present and voting.

Section 2. Any revisions in or amendments to the Chapter Bylaws shall be submitted to the Association Bylaws Committee for review before presentation to the Chapter membership.

Section 3. Amendments may be proposed by the Executive Board, the Bylaws Committee, or 5 members of the Chapter. Proposals originating in the Executive Board or the Bylaws Committee shall be approved by a two-thirds vote of the Board before submission to the members. Proposals originating by membership petition shall be submitted in writing to the Executive Board and shall be presented to the members with the recommendation of the Board.

Adopted May 17, 1980
Amended February 26, 1983
Amended March 7, 1997
Amended September 1, 2005