2nd International

Conference of Asian Special Libraries
 Feb 10-12, 2011

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  Guidelines for Authors


Extended abstracts should have sub-headings e.g. purpose, design/ methodology/ approach, findings, originality/ value/ conclusion and keywords in about 500 words on A4 size paper with margin 1.5 cm on all side in MS Word format in 10 points New Times Roman type single line spacing. 

It must be enclosed with the details of the author i.e. name of the author, designation, title of the article, abstract, name of the affiliating Institution, mailing address, telephone number, fax number and E-mail address. 

The contributors will be communicated about the acceptance of the paper by the International Program Committee to enable them to present their papers.Please ensure that the paper submitted should not have already been published elsewhere. 


1. Formatting your paper

All printed material, including text, illustrations, and charts, must be kept within the parameters of the 8 15/16-inch (53.75 picas) column length and 5 15/16-inch (36 picas) column width. Text must not extend outside of the column parameters. Margins are 1 5/16 of an inch on the sides (8 picas), 7/8 of an inch on the top (5.5 picas), and 1 3/16 of an inch on the bottom (7 picas).

2. Main title

The main title (on the first page) should begin 1 3/16 inches (7 picas) from the top edge of the page, centered, and in Times New Roman 14-point, boldface type. Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate conjunctions, or prepositions (unless the title begins with such a word). Please initially capitalize only the first word in other titles, including section titles and first, second, and third-order headings (for example, €œTitles and headings€ €” as in these guidelines). Leave two blank lines after the title.

3. Author name(s) and affiliation(s)

Author names and affiliations are to be centered beneath the title and printed in Times New Roman 12-point, non-boldface type. Multiple authors may be shown in a two or three-column format, with their affiliations below their respective names. Affiliations are centered below each author name, italicized, not bold. Include e-mail addresses if possible. Avoid using academic degrees and society affiliations. Follow the author information by two blank lines before main text.

4. Second and following pages

The second and following pages should begin 1.0 inch (2.54 cm) from the top edge. On all pages, the bottom margin should be 1 3/16 inches (2.86 cm) from the bottom edge of the page for 8.5 x 11-inch paper; for A4 paper, approximately 1 5/8 inches (4.13 cm) from the bottom edge of the page.

5. Type-style and fonts

Wherever Times is specified, Times Roman, or New Times Roman may be used€”as well as Helvetica€”throughout the text, including figures and tables. If neither is available on your word processor, use the font closest in appearance to Times. All fonts must be Type 1 or 3 Postscript fonts from the Latin 1 Fontset. Do not use TrueType, bitmapped, or Ryumin fonts. 
Basic PDF distiller settings must be changed to:
€ Optimized,
€ Acrobat 4.0 compatibility,
€ All graphics at least 300 dpi resolution,
€ All fonts are embedded and subset,
€ Postscript settings do not override distiller settings.
Authors must check their final pdf files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

6. Main text

Type your main text in 11-point Times New Roman, single-spaced with 13-point interline spacing. Do not double space text. All paragraphs should be indented 1 pica (approximately 1/6- or 0.17-inch or 0.422 cm). Be sure your text is fully justified€”that is, flush left and flush right. Please do not place any additional blank lines between paragraphs. 
Figure and table captions should be 11-point Helvetica boldface (or a similar sans-serif font). Callouts should be 10-point Helvetica, non-boldface. Capitalize only the first word of each figure caption and table title. Figures and tables must be numbered separately. For example: €œFigure 1. Database contexts€, €œTable 1. Input data€. Place figure captions below the figures; center table titles above the tables.

7. First-order headings

For example, €œ1. Introduction€, should be Times New Roman 12-point boldface, initially capitalized, flush left, with one blank line before. Use a period (€œ.€) after the Arabic heading number, not a colon.

7.1. Second-order headings

As in this heading, they should be Times New Roman 11-point boldface, initially capitalized, flush left, with one blank line before, and one after.

7.1.1. Third-order headings: Third-order headings, as in this paragraph, are discouraged. However, if you must use them, use 11-point Times New Roman, boldface, initially capitalized, flush left, preceded by one blank line, followed by a colon and your text on the same line.

8. Page numbering
Do not paginate.

9. Footnotes
Avoid using footnotes; incorporate footnotes as parenthetical material. Only when necessary, place footnotes at the bottom of the column on the page on which they are referenced. Use Times New Roman 9-point type, single-spaced with 10-point interlining spacing.

10. References
List and number all bibliographical references in 11-point Times New Roman, single-spaced with 10-point interlining spacing, at the end of your paper. The style of the manuscript should follow The Chicago Manual of Style, 14th ed. (Chicago: University of Chicago Press, 1993).

References should be cited in the text using the 'name and date' style, e.g. "Summers (1993) said that ..." or "research shows that ... (Summers, 1993)".

References at the end of the article should be listed in alphabetical order. Following are few examples of the recommended reference style:

Book - single author
Rushdie, Salman. The Ground beneath Her Feet. New York: Henry Holt, 1999.
Book - two authors
Harnack, Andrew, and Eugene Kleppinger. Online! A Reference Guide to Using Internet Sources. 3rd ed. New York: St. Martin€™s Press, 2000.
Book - edited no author
Soltes, Ori Z., ed. Georgia: Art and Civilization through the Ages. London: Philip Wilson, 1999.
Book €“ organization, association, or corporation as author
University of Chicago Press. The Chicago Manual of Style, 15th ed. Chicago:University of Chicago Press, 2003.
Chapter or other titled parts of a book
Asbrook, James B., and Carol Rausch Albright. €œThe Frontal Lobes, Intending, and Purposeful God.€ Chap. 7 in The Humanizing Brain. Cleveland, OH: Pilgrim Press, 1997.
Article from a journal
Mcmillen, Sally G. €œAntebellum Southern Fathers and the Health Care of Children.€ Journal of Southern History 60, no. 3 (1994): 513-32.
Article from an newspaper
Morgenson, Gretchen. €œApplying a Discount to Good Earnings News,€ Market Watch, New York Times, sec. 3, April 23, 2000.
World Wide Web site
Evanston Public Library Board of Trustees. €œEvanston Public Library Strategic Plan, 200-2010: A Decade of Outreach.€ Evanston Public Library. http://www.epl.org/library/strategic-plan-00.html.

11. Copyright forms 

Complete and sign the Conference copyright release form when you submit your paper. We must have this form before your paper can be published in the proceedings. 

Download Authors Guidelines for Papers (in word)


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